Planning and Production Documentation - Rob Speranza

  • Breakdown Sheet:
    • What you need for a scene
    • Take the script and break it down into different components
    •  props 
  • Scheduling - directly generated from the script, before budgeting:
    • Length of a scene
    • Cast involved
    • The time it will take to shoot it
    • The location 
    • EXT v INT - location
    • Day v Night - time 
    • Scene number etc
    • Everything afterwards will be governed from this schedule 
    • Split page into eighths - 2 eighths of a page is for a different location 
    • give every character a number in the script which can be put into the schedule 
    • time to schedule depends on length of script 
  • Budgeting: 
    • have to make a schedule beforehand 
    • need to know how long it takes to shoot before budgeting
    • paying for crew, cast, catering, location 
    • broken down into compartments:
      • cast - who is being paid and for how long
      • crew - staff and personnel 
      • camera - how many, need to move?
      • sound - microphone 
      • location - inside or outside 
      • accommodation - hotels 
      • catering - food 
      • art dept - props 
      • equipment - set 
    • created by producer or line producer
    • will document all the money spent and help to shape the film in terms of what is possible and what is not
    • the best budgets and budget-makers are those who can see how the money will translate into images - and who can see the images onscreen just for the costs laid out in front of them 
    • summary at the top
    • then breakdown what the money is being spent on - can be over 20 pages 
  • Call sheets: 
    • governs a shooting day 
    • line producer or production manager will create them 
    • first and second AD will perfect them 
    • production co-ordinator will email them to everyone
    • they will include: 
      • call times for crew and actors
      • set information - what's where
      • location information - postcode  
      • times for call, lunch, wrap, 
      • crew members phone number 
      • channels for radio - whose using what 
  • Recces:
    • scout out the location beforehand - 'tour' of locations
    • look at any problems with the location - practical and creative fusion 
    • light meter 
    • equipment
    • art dept
    • green rooms, production office
    • toilets, parking, catering, power etc
    • location recce 
    • technical recce
    • as a result - risk assessments - safety issues 
  • Risk assessments
    • insurance require them
    • highlights safety and risks on set
    • in terms of low medium and high risk 
    • sometimes assigns colours 
  • Equipment:
    • fit the film
    • fit the budget
    • affected by the schedule and call sheets 
    • what shots are needed 
  • Insurance:
    • covers: equipment, cast, crew, theft, accidents 
    • gives money back to shoot again 
    • £600 - £1000 insurance on a short film 








































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